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Ways Which an Organization Can Comply with HIPAA Requirements Health Insurance Portability and Accountability Act or HIPAA as it is commonly recognized was enacted about a decade ago with an aim to restructure the health care industry by streamlining administrative ways of operation and increasing the privacy and security of patient data. This Act has a broad scope and has significant influence for not only medical professionals in hospitals, dispensaries, clinics and dental hospitals but also for other players in the health industry can access personal health information such as call center agents, health equipment and machine suppliers and the insurance company team. For a long time, enforcement of the policy has not been stringent, with least penalties given to those corporations who do not follow the HIPAA privacy and security regulations with regards to patient information. Lately, there are attempts to enforce the law by monitoring the procedures of various companies that access patient information and those companies found to be breaking the law with regards to HIPAA policies are giving substantial penalties. Maybe your business is one of those who should be compliant with HIPAA requirements, and you are wondering how to conform to the regulations, here are some of the steps to help you through. Hire HIPAA compliance officer – This individual should understand in details the HIPAA regulation after completing HIPPA compliance training and his responsibility in the company is to enforce the necessary requirements. Train the organization employees so that they understand the HIPAA requirements which are relevant to the company – You should conduct employee training so that they are aware of the requirements of HIPAA which touch on the company operations. The training should focus on those who access the information of patients.
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Ensure that there is proper custody of patient information – There must be adequate controls with regards patient information and only top officials who have authorizations should access the information. Install security measures to all storage devices which contain patient information and use up to date antivirus on computer devices. There should be an alternative storage for electronic data so that it is not lost for good suppose anything happens to the primary storage.
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These procedures are helpful, and they are the simplest ways to conforming to HIPAA policies for a company which handles patient information. However, the most important of them all is to employ HIPAA compliance officer and to make sure that the agent possesses the necessary qualification, skills, and experience which are helpful to the company. Once this individual is in place, he should be responsible for implementing HIPAA requirements, training the organization personnel, developing procedures for safeguarding patient information and ensuring that such information is kept secretly from access by non-authorized individuals and also keeping data storage devices safe. HIPAA compliance training is essential for your firm and following these basic steps will give you a platform for equipping your personnel with all the information they need adhere to HIPAA requirements, and this will be beneficial to your company as you will comply with the law and there are no risks of litigation which may be costly.